Accounting Assistant

Duties and Responsibilities:

A. Payables:

Process invoices for payments; review payable invoices for accuracy and match them to the authorized purchase orders.

Prepare and process checks, check vouchers, and journal entries; encode all payables and payments using XERO Accounting Software.

Correspond or communicate with vendors to correct or modify invoices received.

Prepare wire transfers for foreign suppliers.

Monitor accounts to ensure payments are up to date.

Prepare Certificate of Creditable Withholding Tax at Source (BIR Form 2307) for local suppliers and Certificate of Final Tax Withheld (BIR Form 2306) for foreign suppliers.

File BIR Form 2307 for regular suppliers with every check payment and BIR Form 2306 for wire transfers.

B. Receivables:

Process invoices for billings; verify details from Account Managers and Test Administrator's email requests, checking notes and examinee rosters.

Prepare sales invoices, including journal entries; encode all receivables using XERO Accounting Software.

Correspond or communicate with clients, sales, and Test Administrators to correct or modify invoices delivered.

Follow up on collections, monitor non-payments, and report irregularities.

Prepare bank deposits, withdrawals, and wire transfers.

Provide exceptional customer service to resolve customer queries and communicate with customers.

Follow up on Certificate of Creditable Withholding Tax at Source (BIR Form 2307) for local clients.

Update Accounts Receivables Weekly and make remarks for overdue accounts to be submitted to Sales and Test Administrators twice a month.

Post received payments to XERO.