Admin Officer

Responsibilities:

1.Greet visitors and direct them to the appropriate departments or individuals

2.Appointed to communicate with government agencies, other private companies and create letters and memos.

3.Answer telephones and respond to inquiries via telephone or email

4.Book meeting rooms, set up conference calls and take messages and minutes during meetings

5.Perform administrative tasks, including filing and photocopying

6.Write emails, memos and letters

7.Implement and/or develop office procedures and record systems

8.Manage database entry and client files

9.Order and maintain supplies

10.Organize and distribute messages

11.Make and confirm travel arrangements. Accompany business trips, as needed.

12.Prepare and mail outgoing correspondence

13.Maintain confidential department files/records

14.Collect road-related articles in Philippines via internet

Qualities and skills required:

Exhibiting professionalism to represent the company positively

Ability to properly prepare letters to be sent to government agencies etc.

4 years graduate in Bachelor of science in Business Administration or Business management

Managing time efficiently in order to complete multiple tasks

Prioritizing responsibilities to ensure the most important and time-sensitive tasks get completed first

Interacting comfortably with people holding higher and lower job titles

Demonstrating numerical competency

Demonstrated experience of working on confidential matters, ensuring that discretion is

exercised when dealing with sensitive information and enquiries, and to ensure that

appropriate confidentiality is maintained at all times

Demonstrated proficiency in using Microsoft Outlook, Word and Excel, Power point.

Fluent English, Tagalog and Bisaya spoken and written are required.

Preferably Speaking and Understand Japanese language but not required.

Smart and professional dress and personal presentation at all times, acting as an ambassador on behalf of Company.

Professional, confident, courteous and helpful manner.

Min 2 years relevant experience in a similar role.

Work location: Davao City